I often get asked, ‘How do you manage to stay on top of everything?’ or ‘Can you help me get more organised?’
People think that being organised is an innate ability.
People think that being organised is something you either have or you don’t.
People think that being organised is reserved for the analytical mind.
Well, they are wrong.
Believe it or not, being organised is something that you can learn! Anyone can become organised.
It doesn’t restrict creativity,
it doesn’t restrict freedom,
it doesn’t restrict imagination.
Quite the opposite. Organisation creates openness, space and opportunity.
So read on and learn the top three tips to ultimate organisation from Sortable HQ.
1. Plan Ahead
This may seem like an obvious thing but more often than not it gets forgotten. At Sortable, we like to spend about half an hour at the close of our weekend writing down and planning out the week ahead.
What are our aims and objectives for this week?
Is there anything we didn’t do last week that needs doing?
Do we need to follow up with anyone?
We’ve found that this half an hour is invaluable to our week. Not only is it a great way to end your week by taking a moment for reflection, it also gives us the peace of mind when our head hits the pillow on Sunday night.
We don’t need to waste time on Monday morning thinking what needs to be done. Instead we are ready, refreshed and raring to go! Bring it on. Let's tackle another exciting week.
2. Time Allocation
You’ve already done your to-do list for the week. You wake up feeling refreshed and ready to go, and start task number one.
Then, all of a sudden, your mind drifts and you start another task that has popped into your mind whilst task one is still in process. STOP!
Like us, like most people you know, you can find yourself distracted with a haze of different jobs to deal with (email replies, phone calls, lead generation, social media etc) this simple tip is one for you. MAKE TIME!
Time allocation is about you being in control.
Allocate tasks to specific times of the day (or week) in order to stay in control and on top of everything.
For example; every Monday: between 10am-11am do a stock take.
Daily: Reply to emails between 8 am -10 am.
This way you can feel at ease knowing this is your sole concentration for the that time and you won’t get distracted by all those other emails. phone calls and pings flying in. If you want any help or further advice on this feel free to email us at firstname.lastname@example.org and we will be happy to help.
3. Break Quality
This one is a bit of an ideal. Taking frequent breaks is not always going to fit into everyones workplace. If you can incorporate any of this though, it is so valuable. There is nothing lazy about taking time out. A re-calibration of thoughts and processes is precious.
In order to stay focused and in tip top condition, it’s important that we allow time to relax away from work.
Try to give yourself a short break in the morning and afternoon, even if it is just ten minutes. Consider it a mini break in your day. If possible, allow yourself a slightly longer break for lunch. This will give you time to refresh and revitalise yourself in order to keep productivity high.
Take your breaks away from your work space, go for a walk, meditate, do some exercise, call a friend but whatever you do, make sure you switch off from work for the full duration of the break. Sometimes we can get so overloaded with our work loads and deadlines that a break feels like an indulgence. However, that ‘break’ just may be the time to open up to your lightbulb moment.
Trust us, if you do this in any way you can, not only will you feel like you have more energy, but you will also have an increase in productivity, motivation and happiness.